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Section 5: Offering a Seat/ Waitlisting Students
Section 5: Offering a Seat/ Waitlisting Students
Luke Davis avatar
Written by Luke Davis
Updated over a week ago

After we have run our lottery, let’s take a look at our results and offer seats/ waitlist for students who have not yet been offered a seat.

Red Number: The order the lottery numbers were pulled out

Second Number (2): This number indicates what tier the student was in before the lottery was run. This student was in the second tier prior to the lottery being run

Third Number (9206999): The lottery number. Each student/application has a different and distinct lottery number

Changing Tiers: The Tiers can still be changed after the lottery has been run if there was a mistake by clicking on the arrows next to the order number.

In this example, we moved Arianna into tier 2 (the second number in parenthesis) by clicking the arrow buttons to the left of the Order number.

Because Arianna’s Lottery number (third number in parenthesis) is lower than Mickey’s, she is now the number one applicant in the lottery. The system puts the applications in order of tier number first, and then by lottery number.

Offering a Seat/ Waitlisting continued

Offering a Seat/ Waitlisting Individual applications

Offering a seat or waitlisting must be done from the view lottery results page pictured below.

Applications can be offered a seat or waitlisted one at a time or in groups/ chunks. Let’s first take a look at how to offer a seat/ waitlist one at a time.

Confirm: To offer a seat to a single application, click the green confirm button

Wait: To waitlist one student at a time, click the ‘Wait’ button

Expire: The seat has expired/ not been accepted in the allotted time

Remove: Removes application from consideration

With larger groups of applicants, it is not efficient to individually offer or waitlist each application. In such instances, we have the ability to offer and waitlist multiple applications at the same time. We will look into how this is done on the next page.

Offering a Seat/ Waitlisting Multiple applications:

As mentioned earlier, with larger pools of applications, it isn’t always time-efficient to individually offer seats or waitlist applications. To the right of the individual application, you will see the option to ‘Offer Multiple Seats’ or to ‘Waitlist Remaining.’

Offering Multiple Seats: To offer a seat to a larger group of applicants, click the green ‘Offer Multiple Seats’ button pictured above. After clicking this button, you will be able to enter the number of seats you wish to offer (pictured below)

Waitlist Remaining: The Yellow ‘Waitlist Remaining’ button will put the remaining applications on the waitlist. They will be offered an opportunity if/when the offered seats have expired or been rejected if there is still room in the given opportunity.

New Student Roster:

To view the New Student Roster, click on the ‘View New Student Roster’ button in the yellow box on the lottery results page.

The New Student Roster is all of the students who have been offered a seat from the lottery. Once this roster has been released to parents, the parent will have the ability to accept the seat on the Family Dashboard. The Status will change to Seat confirmed/ Seat Accepted after the parent has accepted the seat via the Family Dashboard.

View Waitlist:

Similar to how we access the ‘New Student Roster,’ we can access the waitlist by clicking the ‘View Waitlist’ button. The ‘View Waitlist’ page is where users can go after applications have been waitlisted to offer seats to an applicant on the waitlist.

The waitlist can be edited and altered if need be.

Confirm: Offers seat/ gives the candidate a chance to accept or reject a seat

Remove from waitlist: Removes candidate from the waitlist and moves other applicants on waitlist up the list

Change Waitlist Positioning: Manually change what position the applicant is in on the waitlist

** It is possible to share or hide waitlist numbers from parents

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