Here at Scribbles, we're always thinking of new ways to streamline your process to make things easier. With the release of the ScribTransfer application, we realized that the individuals who process these requests are not always going to be familiar with the standard ScribOrder process and may only touch our applications a few times per year.
With this in mind, we decided to take a look under the hood and eliminate any unnecessary page clutter and clicks that may get in the way of you doing your job. So follow along through the steps below and you'll be processing ScribTransfer applications in no time — we think you'll like what you see!
The ScribTransfer Process
Step 1: You receive an email stating that you have transfer requests to process. — Simply click the Order Number link in the email and you will be automatically taken to the ScribOrder application and prompted to Sign-In:
Step 2a: Sign-In to ScribOrder (see sign-in page below) — Don’t worry if you don’t remember your password, we can send you a reset code to reset your password:
ScribTip: The ‘forgotten your password?’ link will send you an email prompting you to reset your password if needed!
Step 2b: This will open your Transfer Task — We have simplified this screen for your usage. It should all fit in a single screen without the need for scrolling:
Step 3: Determine what the K12 Requestor is requesting — The requested documents are listed in the green section at the top right hand corner of your screen:
Step 4: Look up this student’s information — You must locate this student’s records in your current Student Information system or via pulling the student’s physical cumulative folder.
Step 5: Upload the Requested Documents to this Transfer Task — You can either drag-and-drop documents (PDFs, PNGs, TIFFs, JPEGs) into the blue section, or click the green ‘upload’ button:
Step 6a: Click the ‘Sign and Send’ button — Clicking this button affixes the districts electronic seal on the records, and ensures that they comply with AACRAO standards for electronic transcript / student record delivery. The electronic record will be good for 1 year and 30 views per AACRAO standards. You only need to click this button one time as it will send ALL attached records together.
Step 6b: Approve the application — Once you click the ‘Sign and Send’ button in step 6a, the system will send the documents, then prompt you to perform the final approval via the pop up box pictured below. Simply click the ‘Approve’ button to remove it from your work queue. Congratulations, you just made someone happy!
Step 7: Celebrate, because you are done until the next K12 Transfer task arrives!
If you have questions, please reach out. We love answering your questions!
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